Advance Deposit
An enrollment deposit of $150 and a Room Reservation Deposit of $150 for new residential students or an Advance Enrollment Deposit of $150 for new commuting students is due within 30 days of being accepted. The Room Reservation Deposit for new residential students or the Advance Enrollment Deposit for new commuter students is non-refundable after May 1 for fall enrollment and November 1 for spring enrollment.
Continuing residential students have the opportunity to reserve a space during and after the annual housing sign-up period by completing a Housing Application Agreement and submitting a $150 Room Reservation Deposit. The deposit for a continuing residential student is non-refundable. Continuing students applying for commuter status for the first time will need to complete a Commuter Application. Room Reservation Deposits will be credited toward the cost of the room; however, they will be forfeited if the reserved room is not utilized.
Balance of the Account
The balance of the semester’s charges is due according to the scheduled due dates as reflected on the individual's Student Bill.
Deferred Payment Plan
Tuition, fees, and book charges are payable by the last day of the month in which classes begin; however, the University makes available a Deferred Payment Plan to students who prefer to make two payments during the summer or four payments during the Fall and Spring semesters rather than the full payment at the start of the semester. Students may sign up for the Deferred Payment Plan when viewing their Student Bill. The Student Bill may be accessed through the WebbConnect portal by entering the username and password assigned to the student by Technology Services. Questions about the Deferred Payment Plan may be directed to the Student Accounts Office at 704-406-4287.
Employer Paid Tuition
Gardner-Webb recognizes that many companies offer tuition reimbursement to their employees. To enable students to take advantage of this benefit, Gardner-Webb will defer the covered portion of the student’s tuition cost until three weeks after the end of the semester. A link providing details about the plan and the documentation required may be found at the bottom of the Student Bill, or students may contact the Student Accounts Office for details on enrolling in this plan.
Veterans Benefits
An individual who is entitled to educational assistance under Chapter 31, Vocational Rehabilitation and Employment, Chapter 33, Post-9/11 GI Bill®, or Chapter 35, the Survivors’ and Dependents’ Assistance (DEA) program, benefits is permitted to attend or participate in a course of study during the period beginning on the date the individual provides to the educational institution a VA certificate of eligibility for entitlement to educational assistance under Chapter 31 or 33 (a “certificate of eligibility” can also include a “Statement of Benefits” obtained from the Department of Veterans Affairs (VA) website – eBenefits, or a VAF 28-1905 form for Chapter 31 authorization purposes) and ending on the following date (whichever comes first):
1. The date on which payment from VA is made to the institution.
2. Ninety days after the date the institution certified tuition and fees following the receipt of the certificate of eligibility.
Gardner-Webb University will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities due to a delay in VA funding disbursement under Chapter 31 or 33. Likewise, a student is not required to borrow additional funds because of the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from VA under Chapter 31, 33, or 35.
Charge Reduction Policy
Registration in the University is considered a contract binding the student for charges for the entire semester. However, it is the policy of Gardner-Webb University to give pro-rata charge reductions through 60% of the enrollment period in the event a student officially withdraws from school. The Complete Withdrawal Form should be submitted electronically and may be accessed through WebbConnect. A confirmation will be sent when the withdrawal is complete. The withdrawal date is the date this process begins. Reductions will be computed on total charges for tuition and room. Reduction in Board Plan charges will be computed on the total cost of the Board Plan less the amount of Flex Dollars available with the plan. There will be an additional charge reduction for any unused Flex Dollars.
Students leaving school for disciplinary reasons will not be eligible for any reduction and will be liable for the entire semester charges. Students who withdraw from individual classes after the schedule modification period will not receive a charge reduction. For purposes of interpreting this policy, the pro-rata charge reduction percentage is equal to the number of calendar days (includes weekends) remaining in the semester divided by the number of calendar days in the semester. No charge reduction will be given after the 60% period of enrollment for the semester.
When a student’s charges are reduced, Federal, State, Institutional, and Non-institutional Aid will be adjusted in accordance with the regulations governing the respective programs. Please contact the Financial Planning Office for current regulations concerning these programs. Leaving the University without officially withdrawing may result in a student forfeiting all financial aid and, thus, becoming responsible for the entire balance.
Room and Board Reductions
In the event a student continues to be enrolled for classes and is approved or required by Residence Education to move from University housing to off-campus housing during a semester, there will be no charge reduction for room charges. The student moving off campus may request to have his or her meal plan terminated at that time and receive a limited pro-rata charge reduction for meals. The meal plan reduction amount will equal the percentage of the semester remaining times fifty percent times the original meal plan rate. There will not be a reduction for actual Flex Dollars spent. To have the meal plan terminated and receive this reduction the student must contact the Student Accounts Office once they have been approved to move off campus and have been officially checked out by the Office of Housing and Residence Education.
Delinquent Student Accounts
Students with outstanding financial obligations may be prevented from registering for the following semester. In addition, transcripts and/or diplomas may not be released until all financial obligations are satisfied. Delinquent accounts may be referred to collection agencies and/or credit bureaus. Financial obligations include, but are not limited to, student account balances, parking, disciplinary and library fines, and returned checks.